Your code mapping refers to the Invoice Item ID codes from your PIMS (practice management system) that are connected to your inventory items in VetSnap.
- If you do not have the correct code mapped in VetSnap, or a code mapped at all, the software will be unable to pull invoices related to that item.
- When the codes are updated or changed in your PIMS, they need to be updated in VetSnap as well in order for invoices to be pulled over.
- To update your code mapping:
- Navigate to Settings and select Create Inventory
- Locate the inventory item that needs updating and click to select it open.
- At the bottom of the inventory item information and settings, you will see Code Mappings
- The Invoice Line Item ID is the code from your PIMS that is connected to this inventory item. In this example, the ID for Euthasol is 4206.
- Note: the series of numbers and letters in parentheses is usually a backend identifier for the code and generally will not be displayed in your PIMS.
- Note: the series of numbers and letters in parentheses is usually a backend identifier for the code and generally will not be displayed in your PIMS.
- To change this code, you can remove the existing one only if it will no longer be used
- Select Add Invoice Line Item ID
- Here, you are able to search by the ID number or the Inventory Item Name as it is in your PIMS
- Once you input your parameters and select Search, the found items will be displayed
- You can simply click on the item from the blue box to add the code to this inventory item.
- Select save, and your code mapping has been updated.
- Navigate to Settings and select Create Inventory
- NOTE: only invoices in your PIMS using this code from this point forward will pull over into VetSnap; past invoices will not retroactively pull. If you have Pending log entries due to a code change prior to completing the update, those logs will need to be manually reconciled.
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