VetSnap relies on invoice or line item codes—set up during your VetSnap inventory configuration—to match invoices to your log entries through our third-party integration. If your clinic uses general codes like “Sedation” or “Anesthesia”, these often include multiple controlled drugs but may not generate specific line items needed for accurate logging and reconciliation in VetSnap.

Options to resolve this:

1. Manually archive log entries in VetSnap

  • You can manually archive entries that don’t have invoice matches.

  • These logs won't be connected to an invoice, but this is not a DEA requirement—it's more of a double-check feature for internal accuracy.

2. Add $0.00 invoice line items for each controlled drug

  • Create individual line items for each controlled drug with a charge of $0.00.

  • When invoicing, include these line items in addition to your existing “Sedation” or “Anesthesia” charge.

  • This allows VetSnap to recognize and match each controlled drug entry to an invoice code.

3. Work with your PIMS provider to adjust your setup

  • Contact your PIMS support team to configure associated inventory codes within your sedation or anesthesia charges.

  • The specifics of how this is implemented will depend on your PIMS, but the setup must generate unique invoice codes for each controlled drug to work with VetSnap.



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